Facilities Manager

Purpose

The role of a Facilities Manager is to manage the maintenance-related needs of the buildings/grounds as well as maintain the physical appearance, curb appeal, and upkeep of the building.

Responsibilities

• Manage and/or perform routine inspections of facilities and exterior property to ensure safety, cleanliness, and identify necessary repairs/updates
• Ensure facilities are ready for regular business and special events and/or meetings
• Negotiate external facility related contracts and collaborate with all external vendors/contractors
• Manage renovations, additions, or new building constructions
• Identify repair and maintenance projects requiring the assistance of contractors or vendors
• Manage vendors or contractors and support the review of new construction or remodel plans to assure compliance with facility maintenance standards
• Manage incoming work orders and ensure work orders are completed in a timely manner
• Manage, perform, and/or manage scheduling with external vendor of general and detailed maintenance, including patching, painting, hardware repairs, and other repair/replacement work as required
• Manage, perform, and/or manage scheduling with external vendor of preventative maintenance and emergency repairs on building systems, plumbing, electrical, HVAC, mechanical, and control systems and related components
• Manage and/or perform ground maintenance tasks, including shoveling walkways, and trash removal
• Manage external custodial services
• Test system competency and component devices and evaluate performance
• Manage inventory level of replacement and repair parts
• Manage on-site tool inventory and ensure tools are in proper working condition
• Maintain files of inspections, service agreements, and contracts
• Ensure the facility complies with relevant laws, regulations, safety standards, and internal procedures
• Collaborate with other appropriate management staff and vendors or contractors to prepare and implement budget
• Provide business after-hours or on-call support remotely or on-site as needed for environmental monitoring alarms and/or emergency events
• Report to work in-person and start job duties on time for established shift or for mandatory overtime on weekdays or during the weekend as scheduled
• Complete required hours on assigned work shifts to complete assigned responsibilities and duties properly
• Attend all scheduled meetings and appointments
• Maintain a working knowledge of FDA 21 CFR 1271, FDA 21 CFR 820, AATB standards, ISO Standards, cGMP/CGTP, other relevant regulations/standards, and internal organizational policies and standard operating procedures
• Manage direct reports
• Provide constructive feedback and guidance to develop leadership in direct reports and department management
• Establish and monitor objective annual goals for direct reports
• Conduct performance reviews and establish performance improvement plans as needed
• Recruit, interview, and select personnel for hire
• Travel domestically up to 25% to attend offsite meetings, conferences, and support business initiatives
• Maintain acceptable attendance and punctuality for scheduled work hours and meetings. Ensure completion of assigned tasks and responsibilities within defined timeframes
• Flexibility to work outside of normal business hours during weekdays or weekends with reasonable advance notice to support business/operational needs when necessary
• Perform other duties as assigned 

Skills

• Extensive knowledge of commercial building maintenance, HVAC, plumbing, electrical, drywall repair, painting, and appliance repair
• Familiar with some computer skills including email, electronic time keeping, and mobile software applications
• Ability to read, write and understand English
• Ability to read and understand operating instructions and manuals for tools, equipment, and chemicals
• Excellent attention to detail and organizational skills
• Effective verbal and written communication skills
• Ability to use powered and hand tools used in facilities maintenance
• Ability to work in a team environment or independently
• Proficiency in Microsoft Office

Qualifications/Requirements

• High school degree or equivalent required
• 5+ years of previous experience in facility maintenance work required
• EPA Universal Certification required
• HVAC License/Certification highly preferred
• Electrical Technician Certification preferred
• At least 3 years (minimum) managerial experience
• Valid Class “C” Texas driver\\\'s license required
• Clearance of favorable background investigation required

Physical Requirements:

• Ability to perform work both indoors and outdoors with exposure to various weather conditions
• A significant amount of bending, stooping, squatting, standing, kneeling, crawling, climbing ladders (often while lifting or carrying items), reaching below and above shoulders, grasping, gripping, turning, or lifting is required daily
• Ability to hear and respond to alarms or warnings
• Able to lift objects weighing up to 50 lbs. while performing job duties
• Ability to meet work demands include regular attendance, working well with others, verbal contact with others, noise, and occasional travel by conventional means