Accounts Payable/Office Coordinator

Purpose:

The Accounts Payable Coordinator will perform a variety of accounts payable administrative tasks in facilitating the efficient operation of the operations area.

Duties & Responsibilities:

• Phone calls and emails to vendors
• Receives and distributes packages and mail
• Coordinate lunches as requested
• Expense Reports
• Accounts payable tasks
• Booking accounts payable related items into QuickBooks (QB)
• Create new vendors in QuickBooks
• Research vendor products and services
• Running daily/weekly reports about invoices due and due dates
• Adding all due invoice onto a daily ledger
• Travel Arrangements
• Manage office supply orders (Staples, BJ’s, Uline, Fedex, etc.) to include stocking & informing management when low on supplies/snacks
• Managing DocuSign, Adobe, Dropbox access for employees
• Checking the mailbox daily
• Drop off mail at the USPS office
• Document scanning into Dropbox and Document filing
• IT coordination with Accurate Computer Solutions, especially setting up workspaces for new hires
• Scan and file information into Dropbox
• Performs other related duties as assigned

Skills & Abilities:

• Ability to greet visitors, clients and colleagues in a friendly manner
• Attention to detail is a must
• QuickBooks knowledge a plus
• Open minded and flexible
• Able to adapt quickly to new challenges
• Able to complete tasks quickly without errors
• Trustworthy and maintain confidentiality.
• Team player
• Excellent phone etiquette
• Proficient in Microsoft Office Suite or similar software, Excel skills is a plus
• Understanding of office equipment
• Ability to work independently and in a team environment and identify and solve problems
• Ability to organize and prioritize work
• Ability to document work with legible handwriting

Education & Experience:

• High school diploma or equivalent required
• 1-2 years QuickBooks experience required
• 1-3 years of accounts payable experience preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift 15 pounds at a time