Accounts Payable Specialist

Purpose:

The fundamental role of the Accounts Payable Specialist will be to handle all vendor invoicing, credit card purchases and expense reports in a timely manner.  This position works directly with the Controller in the daily transactions specific to all aspects of vendor management.

Duties & Responsibilities:

• Vendor management – create new vendors, invoice handling, vendor account analysis, vendor communication (phone call, email, vendor portal)
• Open mail, monitor emails, scan and index vendor invoices and other documents to shared drive
• Accurately review, code, and process vendor invoices
• Manage invoices and approvals in QuickBooks Online software
• Run AP Aging report and coordinate with Controller regarding outgoing payments
• Verify check payments when processed for accuracy
• Record and reconcile monthly American Express purchases
• Reconciling monthly statements and related transactions
• Understanding of accrual accounting including chart of accounts
• Ability to identify monthly expenses that should be accrued – occasional general ledger journal entry as neccessary
• Provide support on external audits i.e. pull electronic copy of vendor invoices or other supporting documentation
• This position will play a key role in our migration from QBO to NetSuite and will have the opportunity to become a strong user of NetSuite and Parity Factory for inventory controls.

Skills & Abilities:

• Implement and promote a positive customer service mindset throughout the organization
• Strong knowledge of AP billing procedures and vendor invoice handling requiring vendor account analysis and strong problem-solving capabilities
• Excellent attention to detail
• Self-motivated – can get close done on time each month.
• Strong verbal and written communication
• Ability to work in a team environment or independently as needed.
• Experience working with Microsoft programs
• Good knowledge of QuickBooks Online; NetSuite experience a plus
• Ability to document work with legible handwriting.

Education & Experience:

• Bachelor’s degree in accounting or business.
• At least 3 years of experience as an accountant, inventory accounting experience required
• Prior experience working with large data sets a must.
• Expert level knowledge of Excel a must
• Ability to create workpapers in a clear concise manner and execute a quick month-end workpaper package that supports the month-end financials for the combined group.
• Ability to work in a team environment or independently as needed
• Experience working with Microsoft programs
• Good knowledge of QuickBooks and/or other accounting software
• Experience in Netsuite, Parity Factory very helpful.